You can use a SportsEngine registration for your organization to collect pertinent information to determine eligibility for scholarships or financial aid. By using an online registration session that everyone can access, one-off conversations, emails and telephone calls can be avoided. Parents simply request aid through a form that admins can review and approve online. This results in transparency and tracking of all monies given out by the organization. Once it is time for parents to register an athlete for the season, they simply use the discount code provided by the admin during the registration checkout process.
A scholarship registration consists of three segments for applicants: personal information, nature of hardship, and terms of discount request. Additionally, organizations can add their policies around financial aid distribution. Finally, there are admin fields to track the status of a scholarship request and how much aid will be allocated, if any.
Scholarship Registration TemplateHere is what makes up a scholarship application registration.
Fill in all contact information for questions regarding scholarships or financial aid.
Two auto-notifications are set up for your scholarship session. The first sends a notification to the admin alerting them that a scholarship request has been entered. The second notifies parents when the status of their application changes and if there is any award.
For the admin notification, you only need to enter the email address of the person who should receive notification. The parent email doesn’t require any changes however both messages can be personalized to your organizational needs. In order to personalize the subject line, message or even alert type click into “edit notification” and adjust to your liking.
How do I set up email notifications to registrants?
In addition to personalizing your auto-notifications, you can also personalize certain messages within the registration session itself. For example, a custom message for “continue to next question” or a custom notification message as an email receipt. These can be edited within the advanced settings of the “edit registration” button.
How do I Edit Registration Settings?
After reviewing the registration, If there are certain questions or response options that are not applicable for your organization, there is capability for you to disable them. Once disabled you can always re-enable them.
How do I Disable Questions?
Once the registration session is created, you can access the site in which the session is located. At the top of the site in the welcome section, you can add a textbox or other page elements to describe your organization’s financial aid policy.
How do I Edit Content on a Registration Page?
Saved reports allow you to have a single setup for data collection, that continually updates as new registrations come in. Depending on the needs of the organization, whether it be- tracking how many male/female registrants there are, or the number of registrants for a certain team, creating additional saved reports can save the administrators time, and keep data up-to-date. This help article will walk you through creating a saved report.
How do I Create a Saved Report?